Conference FAQ


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General Conference Info

Q. When does the conference begin/end?

    A. Conference registration opens at 8:30 a.m. on Saturday, March 24st. The first session of workshops begin at 9:00 with Editor/Agent appointments beginning at about 10:00. We break for lunch with the first of our Keynote Speaker at 12:30. There will be three more hours of sessions before a cocktail hour followed by dinner. We will then reconvene for music, dancing, desserts, and basket giveaways.

    On Sunday, March 25, we start the day with breakfast at 9:00 a.m., with the second of our featured speakers. We then have three hours of workshops. We wrap up our conference with a event. This will conclude at 1:30. *Times subject to change*

Q. What is the cost for the conference?

    A. WRITERS TRACK

      • LSF Writers Members – $195
      • Non-Members – $210
      • Conference Registration and Membership Dues – $235

    Price includes access to all writers and most readers track workshops, access to editor/agent appointments, the Saturday night party as well as three meals. Only published authors will be eligible to participate in the spotlight book signings.

    READERS TRACK

      Full Registration – $95
      Day Pass Options:
      Saturday Day Pass – $65
      Sunday Day Pass – $35

    Full Registration includes access to all Readers Track panels and events, book fair, the Saturday night party, and three meals.

    Saturday Day Pass includes access to all Readers Track panels/events and the book fair held on Saturday, March 24th. The price also includes the Saturday night party, and two meals.

    Sunday Day Pass includes access to all Readers Track panels/events held on Sunday, March 25th. The price also includes one meal.

Q.What types of payment are accepted?

    A. We accept credit card payments via paypal or Money Orders.

Registration

Q. When does registration begin?

    A. Registration opens Friday, September 1st.

Q. What is the final date for registration?

    A. Registration closes on Saturday, March 17th.

Q. How do I register?

    A. Registration is done online, through LSF Writers’ website. Check the conference page for a link to the registration form. You can also find a link to the registration form in the Conference drop down menu in the main website navigation bar.

Q. What forms of payment do you accept?

    A. We accept payment via check or Paypal. If you opt to pay by check, please be aware that your payment must be received within 10 days of your registration. If payment is not received within that time period, your conference registration will be cancelled.

Q. Is their on-site registration?

    A. No, there is no on-site registration.

Q. Do you have one-day rates?

    A. We offer day passes for readers only. A Saturday readers’ pass is $65. A Sunday readers’ pass is $35

Q. I registered online, but haven’t received my confirmation. What should I do?

    A. First check your spam box. The auto-generated confirmation email will sometimes be flagged as spam. If you do not have your confirmation within 24 hours please contact the registration chairs so they can ensure that your registration was received and get a copy of the confirmation emailed to you.

Q. What is the conference cancellation policy?

    A. Cancellations with a full refund can be made until January 5, 2018. Refunds will be made, less a $50 fee, from January 6- March 4. Starting on March 5, no refunds will be made unless proven emergency occurs, and will be less a $100 fee for price of meals. There is a $25 returned check fee.

Q. Who do I need to notify and what is the procedure if I need to cancel my registration?

    A. Please send us an email though our conference contact page to notify us of your need to cancel.

Hotel

Q. How do I reserve a room at the hotel?

    A. You can also book via phone by calling the Renaissance Woodbridge Hotel. To book via phone – please call 1-732-634-3600– and ask for the Liberty States Fiction Writer’s room block.

Q. What is the conference hotel rate, and what is the deadline for getting that discount rate?

    A. The conference hotel room rate is $129 per room, per night plus applicable taxes and fees. The cut-off date for this discounted rate is February 23, 2018; if you do not book your hotel room by then, you will have to pay regular hotel rate.

Editor/Agent Appointments

Q. How do I make an appointment?

    A. The online registration form for Editor Agent appointments will go live on January 15, 2018. Go to the Editor-Agent appointment registration form page, complete the online form listing your first three choices for editors and your first three choices for agents from the list on the website.

Q. How do I know which editors or agents will be best for me?

    A. There will be a listing on the Editor/Agent webpage which will provide you with information about what the attending editors and agents are actively acquiring.

Q. How will I know you’ve received my request?

    A. You should receive an appointment request email confirmation. If you don’t receive the confirmation within 24 hours please contact us.

Q. How many requests can I make?

    A. You may choose 3 editor AND 3 agents. PLEASE DO NOT PUT IN THE SAME NAME THREE TIMES!

Q. Will I get appointments with all of the editors and/or agents that I request?

    A. We strive to give you your first two choices, 1 editor and 1 agent. After that, appointments are given on a first come, first served basis. SO GET YOUR REQUESTS IN EARLY!

Q.What if I decide to change my selections?


Miscellaneous

Q. What should I wear?

    A. Liberty States Fiction Writer’s is a professional industry event, which allows writers a prime opportunity to learn their craft and network with various industry professionals such as, editors and agents. That said, we recommend business or business casual attire. Although the hotel tries to accommodate us as best as they can, temperatures in hotel banquet and meeting rooms can vary, so it is wise to bring along a jacket or sweater!

Q. Is there anything I need to bring with me?

    A. LSFW will provide tote bags for you to carry your registration materials from workshop to workshop. However, you may want to bring pens, a notepad, and business cards.

Q. Should I have a copy of my full manuscript on hand, just in case?

    A. If you plan on working on your manuscript during downtimes, you may want to bring your WIP along. However, you will not need a copy of your WIP for agent/editor appointments.

Q. If I want to volunteer at the conference, whom do I contact?

    A. We would love to have you help us out! There is a space on the registration form that asks you what you’d like to volunteer for. Please check the appropriate box and someone will be in touch with you or contact us via email.

Q. Who are the key conference contacts?

A Multi-Genre Fiction Writers Organization

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